If your application review is successful, we will register your case under a case number. This alphanumeric designation is an integral part of the registration number assigned to all accreditations that are granted. The following illustration shows the uniform structure of the registration number.
Application for accreditation Step 2 of the accreditation process
Every procedure begins with the application for accreditation. Find out here what applications are available, what other documents are required, what needs to be considered when filling out and sending the application and how the application is reviewed.
What types of applications are there?
For accreditation by DAkkS, submission of a formal application is always required. Depending on what you are seeking, there are different types of application.
Application for initial accreditation or reaccreditation
Use this application form in the following cases:
- You are seeking a new accreditation and want to submit an application for initial accreditation.
- You have a limited accreditation that is due to expire and want to apply for reaccreditation. This applies in particular if the time limit for your accreditation is prescribed by law.
Please use a separate application for each entity making the application and for each accreditation activity (type of conformity assessment).
Application for amendment of an accreditation
Submit this application if you would like to make one of the following changes to your existing accreditation:
- Change of name of the legal entity / change of address / change of location
- Amendment of the scope of accreditation / flexibility of scope
- Update of the accreditation or certification standard / scheme
Please use a separate application for each case of accreditation.
Would you like to make changes to the application during the ongoing accreditation process?
Application for amendment of an ongoing application for accreditation
If you would like to make changes to your application during an ongoing accreditation process, please use the following form:p>
Possible formal amendments to the application include for example:
- Change of name or address of the legal entity
- Change of name or address of the conformity assessment body
- Addition or removal of locations
- Staff changes relevant to certificates
- Withdrawal of the application
- Other requests for changes to an existing application are also possible during the ongoing process.
However, any subsequent amendment usually delays the process, particularly if the assessment has already been planned. The planning process may then have to be undertaken again or additional assessments may have to be scheduled to take account of the change. In this case, please contact the relevant DAkkS case manager.
What documents are required for the application?
Please always enclose all required documents with your application – this is the only way we can process your request and ensure that there are no delays in the application phase. All required documents are listed in each of the application forms. In particular, the following documents are required.
1. Application form
Please use the appropriate current application form:
For amendments during an ongoing application process, please use this form:
2. Scope of accreditation
For the processing of the application, the scope of the accreditation must always be defined. Specific application lists depending on the area are available for specification of the scope. You can find these lists in our document search under “Applications”. Alternatively, you can use the overview of all lists for the application for the scope of accreditation:
Please note that the application cannot be processed without the documents relating to the scope of accreditation
3. Information on the involvement of a power-conferring authority
In some areas regulated by law, regulators, power-conferring authorities or notifying authorities must be involved in the accreditation process. For this purpose, you must enclose the following completed form as an annex to the accreditation application:
4. Copy of up-to-date proof of legal form
Proof of legal form is also required for the application, such as a current copy of extracts from the following:
- Commercial register
- Register of partnerships
- Register of cooperatives, etc.
- Proof of recognition by an Association of Statutory Health Insurance Physicians
- Articles of association of a GbR (company constituted under German civil law)
- In exceptional cases: Confirmation from the tax office as proof of legal form
5. Proof of authorisation to represent
As a rule, the signatory of the application confirms that they are authorised to sign on behalf of the legal entity. If this declaration is not made, written proof of authorisation to represent or another appropriate document is required for the application.
Who do I send the application to?
The application must bear the legally binding signature of the authorised representative of the conformity assessment body and must be made in writing. Please complete the application documents in full and send a single copy only in the original (not stapled) by post to:
Deutsche Akkreditierungsstelle GmbH
How is the application reviewed?
All applications for accreditation are registered by Central Application Processing at DAkkS and undergo a formal review. Central Application Processing also defines a case number. If the formal review of the application is successful, Central Application Processing passes the application on to the relevant processing division for technical review.
The division will inform you of the DAkkS case manager for the application, who is responsible for the further processing and handling of the case and is the contact person for you as a conformity assessment body for all questions relating to the case.
When will further documents be requested?
Has the application review been completed successfully? To prepare for the assessment, you as the applicant will now need to submit all required documents and data.
For each accreditation activity, the lists of documents and forms to be submitted are stored in the document search. The documents are sent to DAkkS electronically in the form specified by DAkkS.
Once all documents and data have been received and successfully reviewed with regard to their basic suitability and plausibility, concrete planning of the assessment phase begins.
Who do I contact with my questions about the application process?
Do you have questions about the application process? You can call our team at Central Application Processing during the following hours.